Shared Items

Manage all your team's shared items in one place, User's can easily find what they shared and admin can maintain the whole shrared items in workdrive or with all team members.

My Role
User Research, Interaction Design, Usability Testing, Visual Design
Timeline
3 weeks
year
2022
Tools Used
Figma
My Role
User Research, Interaction Design, Usability Testing, Visual Design
Timeline
3 weeks
year
2022
Tools Used
Figma
Why Shared items?

Managing shared items is really hard for both personal and team's

No single place to view all the files that a single person or team shared with others.WorkDrive allows Admins to view a list of all shared items and track who they're shared with, whether they're shared externally or within a team, and more.
Background

Workdrive had more than 10+ share options for files and folders.

Users are not able to know who many files they shared with whom, they only need to find by visiting the particular file activities.
Background

Workdrive had more than 10+ share options for files and folders.

Users are not able to know who many files they shared with whom, they only need to find by visiting the particular file activities.
Background

Workdrive had more than 10+ share options for files and folders.

Users are not able to know who many files they shared with whom, they only need to find by visiting the particular file activities.
Problem

Users & Admins having really difficult time to discovering the shared items by them or their team members.

The only way to see the shared items by visiting one by one files and folders.User's get really frausted by using this method.
Solution

A single place to maintain all shared items.

Through multiple rounds of iteration and design critiques and user research, we delivered the shared items UI. Manage all your team's shared items in one place, User's can easily find what they shared and admin can maintain the whole shrared items in workdrive or with all team members.
Personal shared items - My Folders

Maintain all shared items that shared by personal.

We made the personal shared items inside the settings UI, user can find the all shared items done by only him.
Team shared items - Team Folders

Maintain all shared items that shared by your team members.

We made the team shared UI more easily find the shared items done by overall members in the team folder
Admin shared items - Admin console

Singe place to view all shared items in the workdrive account

We made the admin UI with location, so we can track the overall shared items by this one place.
Impacts

Now Users can maintain all shared items in one place.

Positive Feedback
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Lot's of positive feedback form User's. Anyone can easily view and edit or create shared items by all 3 places.
Successful launch
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We launched the shared items within a month that has great respone.
Reduced time
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By using shared items, it made the mainting the shared items is really easily for admins, users, team admins.

Let's Connect.